The school year is just getting swinging. You have been given the task of hiring and hosting this year’s school assemblies. You have finished hiring your performers – now it’s time to get ready for the show.
Step One: Choosing the Right Location for the Show
A variety of factors make up a good school assembly performance space.
- Availability – the performer will need time to set up and break down before and after the assemblies, so be sure the space is available during the full time the performer will be at your school.
- Size – More space is always better than not enough. Try to secure the largest possible venue for the performance. Keep in mind the size of your audience and the size of the actual performance space. Also respect FIRE CODE occupancy limits. If you think there may not be enough room to accommodate all the audience members plus the performance area , you may need to book extra shows.
- Access: Most school assembly performers come with a lot of baggage, literally speaking. PA systems, props, and especially live animals are not easily transported up stairs or for long distances. Choose a performance space that is easy to load equipment and animals into. Try to choose a location is wheelchair accessable (this makes loading with a cart easy.) If there will be stairs, be sure to let the performer know in advance as stairs may present a problem for some performances.
- PARKING: Please be sure you have a close parking spot reserved for your performer. No Parking = No Performance for us here at Reptiles Alive and for many other performers as well.
STEP TWO: Know Your Performer’s Show Set Up Requirements
- Closely read ALL of the paper work the performer has sent you: contracts, prep sheets, etc… Contact the performer with any questions you may as soon as possible. If your performer has not informed you of any specific needs or requirements ASK them BEFORE the date of your assembly.
- Arrange with your school’s staff to have the performance space set up as needed on the date of the assembly.
Step 3: The Day of the Show
- Arrive at the school at or before the approximate arrival time of the performer so you are there to greet them and assist in getting the performer checked into the school, parked, and shown to the performance space.
- Keep a phone with you that you have given as your emergency contact number for the performer. This way you will know if the performer is running late or having other trouble getting to your show that day.
- If the agreement was for payment to be given on the day of the show, make sure to have the signed check in the proper amount ready to give to the performer.
Now, just sit back, relax, and enjoy the show!